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Facilities Administrator
Job Reference SDX/TP/2322703/156995
Job Introduction
Facilities Administrator
Location: Dublin, Republic of Ireland
Salary: €45,000 DOE
Contract: Full Time, Permanent
About the Role
Sodexo is seeking a highly organised and proactive Facilities Administrator to join our team at TU Dublin Grangegorman. This role is central to ensuring the smooth day-to-day running of facilities operations, providing administrative support, and delivering excellent service to staff, students, and contractors on site.
Key Responsibilities
Administrative Support
- Maintain accurate records, reports, and documentation
- Manage correspondence, filing systems, and databases
- Prepare meeting agendas, minutes, and presentations
Helpdesk and Customer Service
- Act as the first point of contact for facilities-related queries
- Log, track, and follow up on service requests using CAFM systems
- Liaise with internal teams and external contractors to resolve issues
Compliance and Reporting
- Assist with audits, inspections, and compliance documentation
- Support health and safety initiatives
- Produce reports on service performance, maintenance, and KPIs
Procurement and Inventory
- Raise purchase orders and track deliveries
- Maintain stock levels of office and facilities supplies
Coordination and Scheduling
- Coordinate room bookings, maintenance works, and contractor visits
- Support event setup and logistics across campus
About You
- Previous experience in an administrative, facilities, or customer service role
- Strong organisational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office
- Familiarity with CAFM systems (e.g., Maximo, Planon) is advantageous
- Able to work independently and as part of a team
Desirable
- Experience in an educational or public sector environment
- Knowledge of health and safety and compliance standards
Why Join Sodexo
- Opportunity to work in a dynamic campus environment
- Supportive team and structured working hours
- Career development within a global organisation
