Privacy of our user’s information is of utmost importance at Sodexo Ltd (“Sodexo”, “us” or “we”).
We understand the highly confidential nature of the employment search process and strive to provide a safe, confidential and secure system so that you feel comfortable storing your information with us. Our policies are designed to give you the control you need to ensure complete confidentiality.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read it carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the General Data Protection Regulations (GDPR), the data controller is Sodexo Holdings Limited of One Southampton Row, London WC1B 5HA. Registered No: 2987170.
Information we may collect from you
We generally collect information contained in your CV such as name, address, home phone number, work phone number, mobile phone number(s), facsimile numbers, email addresses and general contact information to facilitate Sodexo to be able to readily communicate with you. We also collect additional personal information such as career objectives and restrictions, as well as your CV and skills (your “information”).
We collect and may disclose statistical information gathered as a whole (e.g. total number of applicants and applicant origin) for internal reporting purposes and to improve the experience we offer to our global job seekers. However, we never disclose information that identifies any individual for such purposes. We do not knowingly solicit information from children and we do not knowingly market our services to children.
If you opt to provide Date of Birth, Sex, Marital Status or Nationality information, this information is gathered for diversity monitoring and reporting only and will not be used in the recruitment and selection process.
Due to the nature of our roles, we may ask you for information relating to your criminal convictions that will be confidentially shared with a representative on site.
We may also ask you for information when you report a problem with our site and if you contact us, we may keep a record of that correspondence. We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
IP addresses and cookies
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.
For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive. They help us to improve our site and to deliver a better and more personalised service.
They enable us:
- To estimate our audience size and usage pattern.
- To store information about your preferences, and so allow us to customise our site according to your individual interests.
- To speed up your searches.
- To recognise you when you return to our site.
Uses made of the information
Sodexo gathers the personal information required for you to be considered for job vacancies within Sodexo. Generally, the information gathered from you is used to assist you to search for Sodexo job vacancies, apply for Sodexo job vacancies and to be processed for each job application you submit. As such, it may require us to release your personal information to Sodexo hiring managers, administrators and third-party contractors. These Sodexo hiring managers, administrators and third-party contractors may be in the UK or in other parts of the world including outside the European Economic Area. By registering with Sodexo, you agree that your information may be shared with
Sodexo hiring managers, administrators and third-party contractors for the purpose of supporting you to find suitable Sodexo job vacancies, applying for Sodexo job vacancies and processing you for each job application you submit and consent to the transfer of your information outside the European Economic Area.
We may also use, disclose and communicate your personal information for compliance with any legal obligation to which we may be subject.
We do not disclose your information to anyone except as described above, including personal information, CV information, email addresses, information about your visits to the site, etc.
Third party links
Our site may, from time to time, contain links to other sites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Where we store your personal data
Your personal information is stored on a secure server hosted by a Sodexo approved contractor. The server resides in The United Kingdom. Sodexo is a global organisation, therefore, your data may be transferred to any of our operating businesses throughout the world with your consent, for the purpose of being considered for any Sodexo job vacancy you apply for, or for being matched to specific Sodexo job vacancies and being contacted by a Sodexo hiring manager, administrator or third-party contractor to discuss your interest and suitability. By submitting your personal information, you agree to Sodexo transferring, storing and processing your personal information outside the European Economic Area.
All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
How is your personal information secured and protected?
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Inactive profile suspension or removal and deletion
Sodexo reserves the right to suspend or remove the profiles and access of candidates who have not logged into this system for longer than 24 months.
You have the right to delete the registered profile we hold for you e.g. if the information is no longer necessary for the purposes for which it was collected or processed or our processing of the information is based on your consent and there are no other legal grounds on which we may process the information.
Sodexo is an equal opportunities employer and a company committed to diversity. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion or age.
As part of our commitment to equal opportunities we will from time to time use information provided by you for the purposes of diversity monitoring. All such information will be used on an anonymised basis.
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.