Administrator

Job Introduction

• 40 hours per week
• Monday - Friday
• £30,000 per annum
• Sodexo rewards and benefits 
• Working from home - occasional site visit

We are looking for a highly organised and proactive individual to join our Contract Support Team. In this role, you will be responsible for coordinating contract billable works activity (Hard & Soft FM and small projects), working closely with the Contract Operations Team, Digi Hub and suppliers to ensure seamless delivery.

 What you’ll do:

• Develop a strong understanding of the contract scope and form (including variation control) to ensure all client contractual requirements are met.

• Build and maintain collaborative working relationships with the Client, Sodexo Supply Chain, Contract Team, and Digi Hub.

• Coordinate the full billable works and quotation process within agreed SLAs, including:

  • Coordinating and supporting the approvals process.

  • Sourcing quotes from subcontractors and internal teams.

  • Preparing HMRC quotations with all supporting documentation.

  • Raising purchase orders and completing associated documentation.

• Use CMMS systems (Maximo) to create/update billable work requests and record progress.

• Use SAP to raise and receipt purchase orders for subcontractors, parts, and materials.

• Schedule billable works with the Client, Contract Operations Team, and suppliers.

What you bring:

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).

• Confident in using systems and apps such as SAP, Quotes App, PowerBI, and Maximo.

• Knowledge of operational facilities management and information security practices.

• Strong organisational and planning skills with the ability to manage multiple tasks under pressure.

• High attention to detail with excellent accuracy.

• Strong communication and interpersonal skills; able to build relationships at all levels.

• A team player with a flexible, positive approach and a “can-do” attitude.

• Self-motivated with a commitment to continuous professional development.

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

• Mental health & wellbeing support

• Employee Assistance Programme for personal, legal, and financial advice

• 24/7 virtual GP & lifestyle rewards

• Discounts for you & family

• Financial tools & retirement plan

• Cycle to Work & Paid volunteering day

Ready to be part of something greater? Apply today!