Regimental Headquarters Administrator

Package Description

PLEASE NOTE - Interviews are taking place on the Afternoon of the 18th July 2024 only

• 37 hours per week
• Mon-Thu: 08:00-16:30 & Fri: 08:00-13:00
• £11.44 per hour 
• Free Car parking

​Check your local transport links here: Plan Your Journey | Traveline - the destination you should input is Colchester

Job Introduction

As a Regimental Headquarters Administrator at Merville Barracks, Colchester You'll provide efficient clerical support to the Adjutant/Commanding Officer and Battalion Headquarters personnel. You're the one with the skills to ensure behind the scenes of facilities run like clockwork and ensure your managers feel supported. Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your own way.

We are looking for someone who is outgoing. dynamic and has the ability to work without supervision.

What you’ll do: 

• Complete daily tasks using your own initiative and on time.

• Produce accurate and precise work.

• Time-manage and prioritise work daily to ensure timelines are met.

• Conduct PA duties for Commanding Officer including hotel/accommodation booking and transport booking requests.

• Proactively engage with key personnel of all ranks and outside clients by phone and in person professionally.

• Assists the Commanding Officer with the significant volume of reports he compiles.

• Conducts important liaison with those soldiers away from Regimental Duty in order to maintain their reporting profiles.

• Deep understanding of the Army reporting chain and able to advise Officers on the reports they write.

• Build and manage MS tracker under the Regimental Career Management Officer. Liaison with APC Glasgow to manage complex problems.

• Produce / Maintain / Update Repeat Orders, Convening Orders, Delegation of Powers and Board of Enquiries.

• Will be required to undertake mandatory training 

What you bring:  

• Security Check (SC) clearance required (this is provided by Sodexo)

• Civil Service Manuscript Grading Test (30 wpm net speed); or acceptable external qualifications.

• Knowledge and aptitude for computers.

• Previous administration experience.

• Experience of MS Word, Excel, TEAMS and Outlook.

• Good Telephone Manner.

• Excellent interpersonal and communication skills

• Ability to prioritise work

• Ability to work to deadlines

• Able to work with very limited oversight.

• Essential that you are discreet, sensitive and fully aware of the need for confidentiality.

• Experienced Administrator with demonstrable skills in autonomy

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A death in Service benefit for colleagues who pass away whilst employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including apprenticeships and a variety of learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
• Flexible and dynamic work environment  
• Competitive compensation  
• Full training and full protective uniform supplied  

Ready to be part of something greater? Apply today!  

About The Company

About Sodexo 

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services. 

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

Click here to read more about what we do to promote an inclusive culture.