Facilities Coordinator

Job Reference SDX/TP/602524/78203

The job has expired.

Number of Positions:

Contract Type:

Permanent – Full Time

Salary:

€32000 - €35000

Working Hours:

Location:

Newbridge

Closing Date:

21/01/2022

Job Category:

Facilities Management

Sodexo Segment:

ROI Corporate Services

Package Description

Role Summary: Carry out and organise all maintenance and cleaning related duties as part of the team in all areas of the premises. The Facilities Coordinator is responsible for managing of painting, decorating, gardening, waste disposal, carpentry, plumbing and general repairs. Ensure all tasks are completed in compliance within the Health, Safety and Fire regulations, best practice and available resources.

Duties & Responsibilitie include but not limited to:

Logging call outs and generating jobs for contractors via our internal system, scheduling jobs and liaising with Client for access.
Responsible for scheduling all reactive and planned maintenance tasks with contractors, including tracking the progress of works and following up on service report sheets for any further works noted.
Liaising with subcontractors to obtain quotes and carry out works, creating work orders within our system, and issuing prior to commencing work
Requesting and reviewing RAMS when applicable and saving copies for audit purposes.
Providing administrative support to GSM and Client by way of generating and preparing documents as and when required.
Ensuring all correspondence, complaints & enquiries are addressed and filed in a timely manner.
Ensure a high level of personalised customer service is received at all times.
To be prepared to work on any Sodexo, projects and initiatives at short notice to support the changing needs of the business.
Liaise with the Management team on a daily basis to prioritise maintenance requirements for the premises.
Ensure all work carried out is removed from the list and marked as completed.
Complete weekly, monthly and annuals maintenance checks and audits, complete corrective actions within given timeframes and follow up accordingly.
Coordinate contractors and have a full understanding of the maintenance contracts in place with the relevant companies
Ensure compliance with Health, Safety and Fire regulations at all times.
Report any incident/hazards to the relevant parties, ensure corrective action is taken and that it’s logged in the maintenance log.
Ensure full availability to support, assist, and oversee any emergency maintenance related situation on the premises.
Assist and support the management team during internal and external audits/inspections.
Be available to work various days, evenings and weekend shifts when required.

Job Introduction

We currently have an opportunity for a Facilities Coordinator to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Main Responsibilities

Responsible for:

The faultless upkeep of the allocated floor area
To ensure that all building users experience the highest level of service in a pleasant, clean, and safe environment
To demonstrate ownership of problems and relay solutions in a timely manner
Provide high levels of customer service
To enforce the site rules and standards including Housekeeping, Security and Health & Safety to all floor occupants

Accountabilities

To own and take responsibility for allocated floor areas and ensure that a 5 star customer service is experienced by all facility users
To be the first point of contact for building occupants on the allocated floors
To be visible to all users and build relationships with all levels of users
To ensure the floor area is compliant to health and safety procedures
To ensure that the floor area is compliant to environmental procedures
To ensure that the site rules are enforced
To report all faults and issues to the relevant service partner
To have full working knowledge of the building including all services

The Ideal Candidate

Understanding and experience of ensuring focus is on individual customer needs, capable of anticipating any needs whilst meeting required service levels
Flexibility that is focused to delivering exceptional customer service
Attention to detail, with strong organizational skills and a Can-do attitude
Self-motivated, able to work under pressure in a very fast paced environment and to balance conflicting deadlines
Strong PC skills, MS Office
Well organised and good prioritisation and planning skills
Key focus for this role is to ensure that all FM services are delivered in a confident and efficient manner
Service orientated attitude combined with innovative thinking
Practical experience in working with supply partners to deliver a seamless, integrated service
Customer services experience and the ability to communicate at all levels

About The Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

The job has expired.