Document Controller

Package Description

• Competitive Salary
• 20 days annual leave increasing to 25 with service
• Free GP service
• Bike to work scheme
• Life assurance
• Company pension scheme
• Employee assistance program with counselling and life advice supports
• Family leave options
• Training and career development opportunities

Job Introduction

About the role

We are currently seeking a talented and driven person to work in the one of our Cork sites. The purpose of this role is to support the site by providing administrative support on all aspects of the document management system. It is strongly focused on customer service to complete work effectively and efficiently

A few things about you 

You must be a strong team player with great communication skills, who enjoys working as part of a team.

As Sodexo embeds a strong Safety culture in everything we do, there will be procedures, site specific guidelines / requirements and regulations to follow such, so it is vital that you have a good understand of Health and Safety at Work regulations.

Main Responsibilities

• Controlling and managing documents on site (electronic and paper records)
• Providing administration and coordination services for document management systems (eDMS) and support the site using the system including access control
• Managing all aspects relating to the issuance, distribution and reconciliation of controlled documents
• Managing the DMG mailbox to ensure that site requests are handled effectively and efficiently
• Assisting document authors in the creation and design of controlled documents
• Managing and filing documentation and records and assisting with the archiving of same
• Use and be competent in a range of applications as required by the role
• Provide support to other members of the Documentation Group

The Ideal Candidate

• Customer-focused
• Excellent attention to detail
• Organised and system-oriented
• Ability to learn and master new software applications
• Ability to work well with people
• Deadline-orientated
• Strong in Microsoft Office, Word document creation and formatting
• Have a good aptitude for systems.
• Proficiency in an electronic document management system (eDMS)
• Highly motivated and committed
• Good communication and interpersonal skills

About The Company

Why choose Sodexo?

You don’t just join Sodexo, you belong.   
 

What do we mean when we say belong?  

It’s simple. You create a company where everyone is respected and feels that their ideas count. You take care of the quality of life of your people. You make your workplace inclusive, encouraging people to bring their whole self to work every day. That’s our philosophy in a nutshell.   

A career at Sodexo won’t tie you down, it actively encourages your progress. The diverse range of roles we offer is truly infinite. Whatever your skills, experience, or passion, you’ll be encouraged and supported to have a fulfilling career.  
 

We are committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Working Parents, Sodexo Disability, So together, generations and origins.  We have also launched Be Heard which an employee network is designed to bring black colleagues together (virtually) to bring about positive change.
 

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.   
 

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Click here to read more about what we do to promote an inclusive culture.

Our benefits:   

As part of our commitment to improving the quality of life, health, and wellbeing for our employees we provide discounts and benefits that you can tailor to suit your needs. In addition to the essentials like 20 days holidays (plus bank holidays) and pension contribution, we can help you take advantage of being part of Sodexo with benefits such as;    

• Sodexo Discounts - discounts from over 1,200 top retailers with you earning WOW Points (cashback) as you shop   
• Talk – a free wellbeing support helpline for you and your family   
• Up to three paid days each year to volunteer
• Your Lucky Number Employee Lottery (this also supports the Sodexo Stop Hunger Foundation)

• Cycle to work    
• Life assurance