Accounts Administrator

Package Description

Exciting opportunity to join a progressive team in a fast paced environment.   This role will command up to 32K per annum.  The role will cross different service lines and is based on a prestigious client pharmaceutical site with the opportunity to develop your career within the company.

Job Introduction

We currently have an opportunity for an Accounts Administrator to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Main Responsibilities

• Provide administration support and ensure a first-class service at all times;
• Assist in other areas of service line administration and client service as requested;
• Daily administration to include stationery, printing, filing etc.
• Manage incoming and outgoing post;
• Compiling minutes of all facilities meetings & presentations
• Managing training and people records
• Manage absence request and tracking
• Filing of all records – financial, HR, operations etc
• Complete weekly payroll activities for all service lines. 
• Raising PO’s in SAP, raising work order in work order system (Training will be provided)
• Complete monthly billing for non controlled work.
• Manage and trade supplier invoices.
• Assist the Sodexo team with contractors in the delivery of scheduled maintenance visits, invoicing, H&S compliance, etc
• Assist the Sodexo team with the completion of reports, business review decks and associated areas of the wider contract
• Calendar management and logistics support
• Organise operational meetings
• Prepare materials for distribution and presentation at meetings when required
• General adhoc administration tasks

The Ideal Candidate

Essential:

• Managing multiple demands
• Excellent interpersonal skills and ability to communicate effectively with customers, clients, and staff at all levels on the site
• Be a team worker with a flexible approach
• Have strong Excel and IT skills with ability to set up ad hoc reports
• Strong attention to detail
• Excellent time management and organisational skills to support and deliver effective service in a demanding environment
• Self-motivated

Desirable:

• Knowledge of SAP
• Knowledge of UDC payroll
• Knowledge of E-ProphIT

About The Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.