Security Administration Assistant

Package Description

We currently have an opportunity for an Office/Admin person to join our team.

This is a great opportunity for a focused and well organised individual to join a world leading facilities management company, which can offer unrivalled opportunities for career progression.

It is a six month contract assisting with all admin duties of our security team and the successful candidate will be accountable to the Regional Security Managers

The successful candidate will be responsible for day to day duties which would include but not limited to -

Scheduling and organising Rotas for a large team and organising appropriate cover

Monitoring Calls and emails daily and responding to both in a timely fashion

Vetting Procedures for new starters and inductions

Organising Payroll for staff members

Understand the Key Service and provide cover when staff are on holidays and sickness.

Recording all holidays and absences on the company IT

Monitor Kronos daily/weekly of all staff that did not book-in on time or were absent.

Reporting any problems relating to timekeeping or absences or issues on site

Provide administrative support as and when required e.g. filing, photocopying, typing, faxing and other relevant administrative tasks.

This position would be based working from home however would require travel to Manchester or Leeds occasionally for training and development purposes.

The working hours would be Wednesdays to Sundays 2pm-10pm

Salary £8.91 per hour paid Monthly

The ideal candidate -  Essential High IT skills and computer literate

Confident communicator with a Courteous telephone manner People Friendly

Good time keeping and Good Communications skills

Ability to work on own initiative Customer service skills essential

Desirable - Previous experience in a similar role.

Job Introduction

We currently have an opportunity for a Security Administration Assistant to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Main Responsibilities

• To process all Contractor basic vetting and passes for all Contractors requiring access to the Colchester Site within the timescales detailed in the Service Standard.
• To assist the Security Staff with any administration duties.

• To process PXG passes and visitor passes for all personnel requiring access to the Colchester site within the timescales detailed in the service standards.
• To offer exemplary standards of customer service as the front line towards all visitors and staff at the Colchester Garrison site, assisting with queries where possible.
• To raise any security concerns immediately with the Authority personnel.
• To follow the correct incident reporting procedures using designated forms.
• To ensure that personnel appearances are beyond reproach, strict adherence to uniform dress standards is to be maintained at all times.
• To diligently take and hand over every duty shift ensuring that a full check of the Daily Occurrence and Incident Report books is carried out on each takeover of duty.

The Ideal Candidate

Essential

• Good communication skills; must be able to demonstrate effective verbal communication.
• Able to work on own initiative within a team environment.
• Able to demonstrate attention to detail and adherence to standards.

• Proven track recorf of employment within administration

Desirable

• Proven track recorf of employment within administration

About The Company

In the UK and Ireland, Sodexo employs some 43,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.